The Community Foundation for Greater New Haven is seeking a qualified candidate for the position of Administrative Associate, Grantmaking & Strategy.
The application deadline is August 16, 2024.
For more information and to apply, click here.
Administration (5)
Who Are We Looking For?
Are you a goal-oriented problem solver who enjoys working with data? Do you have outstanding attention to detail, organizational and analytical skills? Do you want your work to help create positive change in our community?
United Way of Greater New Haven (UWGNH) is seeking a Grants Accountant who is comfortable with deadlines and has exceptional data analysis skills. This is a full-time salaried position that includes benefits with a salary range of $65,000-$70,000.
What You'll Do
Grant Management: United Way manages funding from various federal, state and private sources in order to carry out our mission. The Grants Accountant ensures compliance with administrative and fiscal requirements in grant contracts. You will analyze grant agreements to understand financial reporting requirements, budget restrictions and compliance obligations outlined in the agreements. You will closely monitor grant budgets, expenditures and projections to ensure that funds are utilized in accordance with grant agreements and applicable regulations. You will be responsible for preparing accurate financial reports and invoices for submission to grantors in accordance with specified deadlines. You will work closely with program managers to develop grant budgets, provide budget to actual and ad hoc reporting, and resolve any variances. You will be responsible for fiscal oversight and guidance to grant sub-recipients to adhere to grantor guidelines and specified timelines.
Grant Accounting: To ensure compliance with generally accepted accounting principles (GAAP) and applicable laws and regulations, you will assist in establishing and maintaining internal controls and procedures for accounting for grants. This position will reconcile grant-related accounts in the general ledger, making necessary journal entry adjustments to maintain accurate financial records. You will contribute to the annual audit process by assisting in the preparation of audit schedules, documentation and support related to grants.
General Accounting Support: Assist with month end close process; create journal entries, prepare monthly financial reports, perform general ledger account reconciliations.
Requirements
- Bachelor's degree in accounting preferred
- Two years of prior experience with grant accounting
- Experience with MIP Accounting system a plus
- Good numerical and analytical ability
- Proficiency with Microsoft Office 365 Applications
- Intermediate Microsoft Excel skills
- Excellent organizational skills with an ability to prioritize, manage and complete multiple tasks under time sensitive deadlines.
- Demonstrate good communication and interpersonal skills
- Experience or willingness to work in cross-functional settings and collaborate with multiple stakeholders
In accordance with organizational policies, this position requires a criminal background check as a condition of employment.
Program Assistant
We Love What Makes You Unique
Your perspective fuels our mission-driven work at United Way of Greater New Haven. We are committed to building a team that is inclusive across race, gender, age, religion, identity, and lived experience. As an organization, we are committed to addressing systemic racism and injustice in our community, our partnerships, and our practices.
Who We Are Looking For
Do you enjoy organizing information and facilitating effective communications between community organizations? Are you the type of person who takes pride in getting the details right and is excited to support programs that help families thrive in greater New Haven? Are you enthusiastic about using your organizational talents as a force for good in our community?
United Way is seeking a full-time Program Assistant who is passionate and organized to support two programs that help families in greater New Haven improve their lives: Early Head Start, which serves families with infants and toddlers, and the Coordinated Access Network, which helps people who are at-risk of, or experiencing, homelessness.
This is an hourly position. The pay range is $16 - $18/hour and includes benefits.
What You Will Do
- Prepare and execute contracts
- Review and submit housing applications
- Review and submit invoices for processing
- Organize and maintain file system, and file correspondence and other records
- Prepare materials for presentations and events
- Coordinate and schedule meetings and events
- Answer emails and correspondence
- Develop meeting agendas and take meeting minutes
- Develop memos, reports and other regular correspondences as requested
- Create and distribute surveys
- Participate in trainings and committee work as applicable
- Participate in program strategic planning and self-assessment processes
- Develop relationships with community partners
- Assist in special projects as requested
- Maintain a high sense of confidentiality, initiative, and good judgment
- Other duties as assigned
What You Need
- Minimum experience of 2 years working in an administrative capacity
- Ability to work as part of a team as well as independently
- Ability to communicate effectively both verbally and in writing
- Training and experience using Microsoft Office 365 products
- Ability to travel to Partner sites in the Greater New Haven area
In accordance with organizational policies, this position requires a criminal background check as a condition of employment. In accordance with Head Start Program Performance Standards, this position also requires a medical physical and proof of Covid-19 vaccination as a condition of employment.
About United Way
United Way of Greater New Haven brings people and organizations together to create solutions to Greater New Haven’s most pressing challenges in the areas of Education, Health, and Financial Stability grounded in racial and social justice. We tackle issues that cannot be solved by any one group working alone. We operate according to these organizational values.
United Way staff are currently working hybrid, with at least two days per week in our office in New Haven.
United Way is an Equal Opportunity Employer.
Community Impact, Program Assistant
We Love What Makes You Unique
Your perspective fuels our mission-driven work at United Way of Greater New Haven. We are committed to building a team that is inclusive across race, gender, age, religion, identity, and lived experience. As an organization, we are committed to addressing systemic racism and injustice in our community, our partnerships, and our practices.
Who We Are Looking For
Do you enjoy organizing information and facilitating effective communications between community organizations? Are you the type of person who takes pride in getting the details right and is excited to support programs that help families thrive in greater New Haven? Are you enthusiastic about using your organizational talents as a force for good in our community?
United Way is seeking a full-time Program Assistant who is passionate and organized to support two programs that help families in greater New Haven improve their lives: Early Head Start, which serves families with infants and toddlers, and the Coordinated Access Network, which helps people who are at-risk of, or experiencing, homelessness.
This is an hourly position. The pay range is $16 - $18/hour and includes benefits.
What You Will Do
- Prepare and execute contracts
- Review and submit housing applications
- Review and submit invoices for processing
- Organize and maintain file system, and file correspondence and other records
- Prepare materials for presentations and events
- Coordinate and schedule meetings and events
- Answer emails and correspondence
- Develop meeting agendas and take meeting minutes
- Develop memos, reports and other regular correspondences as requested
- Create and distribute surveys
- Participate in trainings and committee work as applicable
- Participate in program strategic planning and self-assessment processes
- Develop relationships with community partners
- Assist in special projects as requested
- Maintain a high sense of confidentiality, initiative, and good judgment
- Other duties as assigned
What You Need
- Minimum experience of 2 years working in an administrative capacity
- Ability to work as part of a team as well as independently
- Ability to communicate effectively both verbally and in writing
- Training and experience using Microsoft Office 365 products
- Ability to travel to Partner sites in the Greater New Haven area
In accordance with organizational policies, this position requires a criminal background check as a condition of employment. In accordance with Head Start Program Performance Standards, this position also requires a medical physical and proof of Covid-19 vaccination as a condition of employment.
About United Way
United Way of Greater New Haven brings people and organizations together to create solutions to Greater New Haven’s most pressing challenges in the areas of Education, Health, and Financial Stability grounded in racial and social justice. We tackle issues that cannot be solved by any one group working alone. We operate according to these organizational values.
United Way staff are currently working hybrid, with at least two days per week in our office in New Haven.
United Way is an Equal Opportunity Employer.
We Love What Makes You Unique
Your perspective fuels our mission-driven work at United Way of Greater New Haven. We are committed to inclusion across race, gender, age, religion, identity, and experience.
Who We Are Looking For?
Are you passionate about using your organizational talents as a force for good in our community? Are you the type of person who has an attention to detail and can support a team to reach their goals such as ending homelessness in greater New Haven?
United Way is seeking a CAN Coordinator that is passionate and organized to serve as the glue the that keeps our other CAN staff and community partners operating at their highest potential to end homelessness in our region. This person will provide critical administrative and data management support to the Greater New Haven Coordinated Access Network system, to ensure that progress is continually made towards meeting system goals.
What You Will Do:
- Provide support to monitor system performance and drive improvement. If that statement gets you excited, keep reading. If not, this may not be for you. This position will compile, monitor and report on data and trends for the CAN, including monitoring data quality. This person will also provide technical support to our Entry and Exit Managers to maintain accurate lists for households seeking housing support. The right candidate will be comfortable with viewing and analyzing data in order to provide suggestions for improvement.
- Support collaborative activities for the CAN. Coordination and collaboration are key ingredients to the CAN and ending homelessness. As part of the United Way team, the CAN Coordinator will assist in setting up committee meetings, work with co-chairs to develop, circulate and distribute meeting materials. This position will also ensure transparency of the CAN by maintaining and updating CAN policies and procedures and other CAN documents.
- You will work as part of a team. You will work closely with every department at United Way. You will report to the CAN Exit Manager and meet regularly with the entire CAN team. You’ll collaborate with our marketing team to tell the story of United Way to ensure that our community understands the work and impact of ending homelessness in our community. You will also maintain good working relationships with community, nonprofit and business leaders in the community. And of course, there will be other duties as assigned.
What You Need:
- Advanced proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.
- Ability to manage and analyze data in Excel is required.
- Experience working with various types of databases and content management systems is preferred.
- Knowledge of CT HMIS is preferred.
- Ability to develop visual presentations of data/metrics is preferred.
- Excellent organization skills and attention to detail is required.
- Strong communication skills, including basic business writing skills and positive phone personality with active listening skills.
- Ability to work independently, adjusting to changing priorities is required.
- Ability to work with groups and balance multiple points of view is required.
- Ability to take initiative and implement projects.
- Ability to establish and maintain high quality relationships with a variety of stakeholders.
- Ability to speak and write clearly and concisely for a broad audience.
- Ability to analyze and exercise sound judgment.
- Highly motivated and creative problem solver
- Attention to detail and strong organizational skills required.
- Ability to relate to people of different economic and ethnic backgrounds.
- Ability to be diplomatic when working with staff from other agencies and clients in crisis.
- Knowledge of the challenges and barriers that homeless people face is preferred.
- Local and statewide travel is required; Out of state travel as needed.
- Education: Bachelor’s degree preferred with at least one year of similar experience; equivalent life experience may be substituted for education.
About United Way
United Way of Greater New Haven brings people and organizations together to create solutions to Greater New Haven’s most pressing challenges in the areas of Education, Health, and Financial Stability. We tackle issues that cannot be solved by any one group working alone. United Way is an Equal Opportunity Employer.
How to Apply
Submit your resume and cover letter, telling us about why we should bring you in for an interview to careers@uwgnh.org. No phone calls, please, but we encourage you to explore uwgnh.org to learn more about what we do. The position will remain open until filled.
