Job Opportunity - Executive Assistant

[Kathleen Norwood Crisafi]

We Love What Makes You Unique

Your perspective fuels our mission-driven work at United Way of Greater New Haven. We are committed to building a team that is inclusive across race, gender, age, religion, identity, and lived experience. As an organization, we are committed to addressing systemic racism and injustice in our community, our partnerships, and our practices. 

 

Who We Are Looking For

Are you passionate about using your organizational talents as a force for good in our community? Are you energized by working in a fast-paced environment and helping organizational leaders execute their duties with promptness and accuracy? Do you enjoy managing schedules, coordinating events, and facilitating connections through various administrative duties?  And are you able to fulfill your responsibilities with discretion, while maintaining organizational confidentiality?

If so, our Executive Assistant position may be perfect for you.

 

What you’re great at:

• You excel at planning and execution of meetings and events. Do you love organizing events? Do you enjoy planning all aspects of a meeting to ensure it runs smoothly? In this position you will work directly with the CEO to support events and meetings in various areas of the organization, such as:
  • Scheduling and administration of virtual and in-person Board of Director meetings, including managing technology and producing minutes
  • Planning and coordinating logistics for key donor events
  • Scheduling meetings for the CEO with donors, prospective donors, prospective board and committee members, CEO’s, community leaders, etc.

 

• You are adept at project and task management. Do you have the organizational skills to ensure tasks are completed effectively and on time? Does the opportunity to organize others to achieve common goals bring you energy? Are you adept at the art of influencing others without having direct-line authority?  The Executive Assistant will be crucial to ensuring achievement of organizational goals, through responsibilities such as working with Board members to support their ability to complete tasks, supporting donor campaigns through tracking assignments and providing administrative support to staff and volunteers, and assisting the CEO with organizing key projects to completion.

 

• You’re an effective written and verbal communicator. Do you excel at clearly and concisely conveying messages to various recipients? Do you enjoy preparing and executing messages via all forms of communication, such as email, written, phone, or in-person? The Executive Assistant works closely with the CEO to ensure effective communication, both externally and internally. This includes, but is not limited to:
  • Preparing correspondence and reports to funders and United Way Worldwide.
  • Assisting with engagement of major donors through mailings and CEO outreach.
  • Updating and maintaining the Board’s SharePoint site and ensuring Board member access to the site.
  • Answering calls to the main phone line and greeting visitors to the office in the absence of the Administrative Assistant.

 

• You’re a team player. The Executive Assistant works closely with every department at United Way. As the CEO’s go-to team member, you will interact with all staff across the organization, as well as United Way partners, to ensure our operations run smoothly. You'll work to keep leadership running and our constituents feeling connected. And of course, there will be other duties as assigned.  

 

What You Need:

• A Bachelor's degree from a four-year college or university and/or equivalent of employment and education experience.
• Previous experience supporting an executive preferred.
• Strong communication skills, both written and verbal.
• Proficient with MS Office365 and demonstrated comfort in learning new software/ online tools as needed.
• Experience with customer relationship management database; Salesforce a plus.
• Creative, customer-focused service skills to achieve desired results.
• Excellent people skills.
• Attention to detail.
• Ability to manage multiple projects simultaneously.
• Good time management skills.
• A commitment to discretion and confidentiality.
• Ability to work with diverse staff and volunteers.
• Personal qualities of integrity, credibility, and dedication to the mission of UWGNH. 
• Valid driver's license and reliable transportation required.

 

In accordance with organizational policies, this position requires a criminal background check as a condition of employment.

This is a full-time, onsite position, located at our office in New Haven, CT.

The pay range for this role is $58,000 - $64,000 annually.

 

Please submit a cover letter and resume. 

 

About United Way

United Way of Greater New Haven brings people and organizations together to create solutions to Greater New Haven’s most pressing challenges in the areas of Education, Health, and Financial Stability grounded in racial and social justice. We tackle issues that cannot be solved by any one group working alone. We operate according to these organizational values.

 

United Way is an Equal Opportunity Employer.

 

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. United Way of Greater New Haven is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

To Apply:

United Way Of Greater New Haven Inc - Executive Assistant (paylocit...