Connecticut Center for Arts and Technology

Job Description

Job Title: Adult Services Manager

Department: Adult Services

Reports To: Executive Director/President

FSLA Status: Exempt

SUMMARY

Provides vocational counseling and special support services in an adult education system. Must effectively liaison with students, employers, teachers and human services providers, and possess a demonstrated ability to network with outside agencies regarding student needs, and to promote opportunities provided by the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

Serves as an advisor for an adult student population, including all students, or potential students, enrolled in the vocational or academic programs.
Identifies and maintains regular student contact time and availability, and communicates the same to the student population.
Tracks students’ grades and attendance, and initiates communication with students and the appropriate program director to address potential problems.
Maintains student records according to internal classifications, ensuring that all enrolled students provide the school with appropriate documentation. Records and maintains documentation of all student counseling sessions.
Maintain high level of communication with students and program teachers, and follow through with both to resolve student issues, as needed.
Coordinates with other student advisor(s) to maintain a referral network for student support services, and identifies new contacts and resources in response to students’ needs.
Administers admissions testing to all program applicants, and accurately grades test results according to school policy.
Analyzes program activities, costs, operations and forecast data (employment trends) to determine progress toward stated goals and objectives and reviews status with the Executive Director/President as appropriate.

Represents Connect Center for Arts and Technology in all matters related to the Connecticut Department of Education licensing requirements.

Represents Connecticut Center for Arts and Technology in all matters related to the Accrediting Commission for Career Schools and Colleges of Technology (ACCSCT).

**Other duties may be assigned.

EDUCATION and EXPERIENCE

Bachelor’s degree in Education, Business Administration, Training and Development, Social Work, or a related field; minimum of 2 years experience in education, social or human services, vocational or post high school classroom / workshop/ presentation. Windows-based PC skills and MS Office computer proficiency required.

OTHER QUALIFICATIONS

Mathematical Skills

Comfortable applying common business accounting principles. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Communication Skills

Must possess excellent written and verbal communication skills; ability to read, analyze, and interpret common educational and/or management journals, reports, and business documents; ability to effectively convey information to diverse audiences, and adjust communication style accordingly; actively listens to the content and processes of communication so that collaboration can occur; ability to respond to common inquiries or complaints from potential and current students, members of the business community, and other staff.

Strategic Planning

Ability to apply common sense understanding to effectively carry out written or oral instructions in an expedient manner; capable of recognizing critical events or needs and adjusting deadlines accordingly; ability to deal with and analyze problems involving several concrete variables in and aside from standard situations; promotes the attitudes, conditions and environments that yield increased quality and content of individual and team performance.

Leadership Skills

Must display the ability to preserve student dignity, and maintain confidentiality, as appropriate; facilitates the development of skills and abilities of others; actively contributes to discussions; maintains a dynamic and pro-active approach in guiding others toward organizational and program objectives; acknowledges accomplishments of individuals and teams; solicits and generates creative solutions.

Adaptability

Capable of effectively adjusting and coping with change and uncertainty in new situations and environments; maintains accuracy and focus on detail in difficult situations; ability to manage multiple tasks and modify objectives as needed; seeks feedback and is open to coaching and criticism without being defensive.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, talk, hear, and use hands to handle, or feel. The employee frequently is required to reach with hands and arms, and occasionally required to stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds, and occasionally, up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception.

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Job Title: Youth Program Manager

Department: Youth Arts

Reports To: Executive Director

FLSA Status: Exempt

Prepared Date: 3/16/2012

SUMMARY

Oversees and coordinates programming, strategic and administrative issues of Connecticut Center for Arts and Technology operations, and formulates and administers supporting systems and resources.

Leads the development and administration of programming and related long-range goals and objectives.

¨ Directs and coordinates the activities of studio operations, and delegates responsibility to further the attainment of goals and objectives.

¨ Reviews analyses of activities, costs, operations, and forecast data to determine progress toward stated goals and objectives.

¨ Confers with other organizational/ administrative personnel to review achievements and discuss required changes in goals or objectives resulting from current status and conditions.

¨ Serves as member of officer, management or ad hoc committees as needed.

¨ Directs and assists others in planning recruitment, and informs marketing, public relations and programming efforts.

¨ Represents the institution publicly on matters pertaining to student programs and activities, including personal participation in local, state or national organizations.

¨ Provides other managers with current information on developments in arts, arts education, and funding or partnership opportunities.

¨ Serves as an advisor for a youth student population

¨ Identifies and maintains regular students contact time and availability, and communicates the same to the student population.

¨ Tracks students’ grades and attendance, and initiates communication with students and the appropriate Teaching Artist to address potential problems.

¨ Maintains student records, ensuring that all enrolled students provide the school with appropriate documentation. Records and maintains documentation of all student counseling sessions and progress with the School District.

¨ Maintain high level of communication with students and Teaching Artists, and follow through with both to resolve student issues as needed.

¨ Coordinates with school counselors and support services to maintain a referral network, and identifies new contacts and resources in response to students’ needs.

SUPERVISORY RESPONSIBILITIES

This position has direct supervisory responsibility for Teaching Artists.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree and a minimum of 8 years of progressive experience in non-profit administration and youth development, with recent experience at a senior administrator’s level; Master’s Degree preferred; demonstrated experience in program management, and departmental policy development.

OTHER QUALIFICATIONS

Mathematical Skills.

Ability to calculate figures and amounts such as commissions, proportions, percentages, area, and volume. Ability to apply concepts of basic accounting for budgeting and cost projections.

Communication Skills.

Ability to read, analyze, and interpret advanced professional journals, financial reports, and business documents. Ability to respond to inquiries or complaints from executive and board level associates, community leaders, and other professional affiliates. Capable of structuring the delivery of information to the needs of the audience, which may include board members, funders, directors, managers, staff and business associates.

Strategic Planning.

Ability to define problems, collect data, establish facts, draw valid conclusions and develop sound recommendations. Ability to interpret an extensive variety of information, objectives or instructions, and deal with several abstract and concrete variables. Capable of maintaining the vision of broad organizational goals, while undertaking and completing short-term objectives. Welcomes and seeks out opportunities to expand on current scope of skills and experience.

Leadership Skills.

Communicates with clarity, and actively listens and contributes to discussions. Guides others toward organization objectives, and acknowledges accomplishments of individuals and teams. Ability to solicit and generate creative solutions. Ability to develop and implement universal processes to monitor and assess outcomes.

Adaptability.

Effectively targets presentations to the characteristics and needs of the audience. Capable of effectively adjusting and coping with change and uncertainty in new situations and environments. Maintains balance and effectiveness in unsettling conditions and circumstances.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands to handle, or feel, and is frequently required to talk or hear. The employee regularly is required to sit, walk, stand, and reach with hands and arms. The employee is occasionally required to stoop, kneel, climb or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

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Connecticut Center for Arts and Technology, ConnCAT, is a 501(c)3 organization established in 2010 in New Haven, CT

ConnCAT will provide affordable, accessible and industry specific job training programs for unemployed and underemployed adults who live in inner-city New Haven empowerment zones. Programs will be offered in Phlebotomy and Medical Coding.

After School Program

After-school arts programs for a targeted, at-risk, urban youth population. Our programming will include: Design Studio – Drawing, painting, textiles and printmaking. Digital Studio – Photography, video, music and entertainment.

ConnCAT is an affiliate of the National Center for Arts and Technology, modeled after the nationally acclaimed Manchester Craftsman’s Guild and the Bidwell Training Center founded in Pittsburgh, PA more than forty years ago by Bill Strickland.

ConnCAT’s mission is to prepare youth and adults for education and career advancement through after-school arts and job training programs.

If interested, please contact:

Stephanie Mallard – steph1998@sbcglobal.net
Erik Clemons- eclemons@conncat.org