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Yale University seeks a Sponsored Projects Administrator

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include three major museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.


General Purpose: 

Reporting to the Assistant Director of Grants Management, the Sponsored Projects Administrator will provide professional support and guidance in the facilitation and administration of sponsored projects for curators, affiliates, and staff of the Peabody Museum of Natural History. This includes both pre-and post-award support.  The Sponsored Projects Administrator will work to support and grow the Museum’s research enterprise by seeking, communicating, and facilitating extramural funding opportunities, and will also serve as the primary source of expertise to ensure that proposals meet sponsor, University, Federal, and State policies.  In addition, the Sponsored Projects Administrator will work to verify that all financial and regulatory compliance requirements, including non-financial reporting, are met for sponsored project awards at the Museum.


Required Education and Experience: 

  1. Bachelor’s Degree in a related field and three or more years of related experience; or an equivalent combination of education and experience.
  2. Strong Customer Service background.
  3. Experience with proposals and awards of Sponsored Projects.
  4. Experience formulating and managing grant budgets.


  • Ability to work independently and concurrently; to take initiative, follow-through, and encounter and handle highly-confidential business with discretion and sensitivity; exercise sound judgment. Ability to prioritize and work under time pressure. Prioritize when dealing with conflicting and multiple deadlines.
  • Excellent managerial, accuracy, organizational and interpersonal skills. A self-starter. Professional demeanor and ability to effectively interact with faculty, fellows and staff one-on-one and in group settings. Ability to motivate and work with diverse constituencies.
  • Proven analytical ability, problem-solving, ability to explain data accurately and resolve complex issues with sound judgment. Demonstrated aptitude in IRES, MS Excel, database query tools and reporting. Excellent business writing, editing and oral communication skills. Excellent attention to detail and well-organized.
  • Ability to understand the needs and perspective of the researcher, and formulate solutions balancing needs with resources and capabilities, displaying considerable initiative and a professional disposition at all times.
  • Ability to work in a fast-paced and changing environment. Lead with a positive, can-do attitude. Demonstrated superior customer service. Team player with excellent interpersonal skills, a passion for innovation, brainstorming and problem-solving. Ability to work with a range of individuals to adapt and exceed customer expectations.
  • Preferred Education and Experience: Willingness to acquire greater knowledge of the Museum’s research focus, collections, exhibitions and publications. Grant-related experience in a University or non-profit environment. Working knowledge of Yale business systems. Prior experience with grant and contract proposal development and writing. Good analytical and problem-solving skills and ability to multitask.


Application: For more information and immediate consideration, please apply online at Please be sure to reference this website when applying for this position.


We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.

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