The Assistant Head of Programs will play a critical role at Friends Center for Children and as our organization continues to grow. The Assistant Head of Programs is responsible for overseeing major program functions within the organization, including but not limited to daily program operation, recruitment, orientation, career development, benefits management, succession planning, and compensation. They will partner with our executive team in the development and implementation of policies and procedures for accomplishing program goals and objectives. Our high quality educators are at the heart of our work, and the Assistant Head of Programs will help us to sustainably grow our staff as we open new sites. The Assistant Head of Programs reports to the Head of Programs. The Assistant Head of Programs is in partnership with the Head of Programs will provide strategic leadership and communicate all program needs and updates to the executive management team. This position will work closely with our staff and our executive team to ensure a professional work environment at FCfC that reflects our values and our mission.
Essential Duties and Responsibilities
In Partnership with Head of Programs
Collaborates closely with other members of the leadership team to ensure continuity across program sites
Manages program-related concerns (families, staff, community)
Provides program-wide communications with the community when necessary, in conjunction with the Executive Director and Head of Programs.
Collaborates with admissions on enrollment and recruitment
Support of current personnel
Assist in communicating company policies and procedures. Promote understanding within the organization and across the school operations
Direct preparation of Paychex payroll file for the purpose of ensuring payment of wages each pay period
Support the performance review process; provide employees and managers with information about the process, policies, job duties, and process for promotion
Administer employee benefit programs, answer employee questions, support claim resolution, and maintain related systems
Lead employee recreation and recognition programs, keeping track of employee anniversary dates and contributing to positive staff morale/culture
In partnership with the Executive Director, maintain employee handbooks and produce newsletters for the purpose of documenting activities, providing written reference and/or conveying information
Attend all staff meetings and parent gatherings to stay involved and be knowledgeable about all aspects of the Center
Plans and facilitates staff in-services and trainings on all topics for all NAEYC and licensing requirements, in collaboration with Management Team
Hiring & Onboarding
Serve as an ambassador for Friends Center, representing who we are as well as what we believe.
Develop staffing proposals for meeting the needs of the organization as we grow
Recruit for open positions and perform the full life cycle of recruiting activities including sourcing and screening applicants, attending career fairs, maintaining recruiting systems, providing follow-through with candidates, and reporting recruiting statistics
Direct employee background processes for the purpose of ensuring employees are in compliance with applicable state regulation.
Lead employee onboarding activities and provide support to managers when integrating new hires into the organization
Undergraduate degree required
Fluency in English
Demonstrated interest in and familiarity with early childhood education
Must possess the ability to work in a fast-paced and quickly growing environment
Passion for our mission and alignment with our values
2+ years experience in early childhood education leadership
Previous experience managing groups and/or individuals
Strong interpersonal skills and ability to work with people
Ability to communicate effectively and facilitate interactions
Strong writing and editing skills
Self-starter with excellent organizational and planning skills
Ability to strategize and prioritize multiple responsibilities
Attention to detail and timelines
Proficiency in using Basecamp and EZCare as data management tools
Supervision and Accountability:
Responsible to the Head of Programs
Works with the Administrative Team
Compensation & Benefits
Salary range: up to $50,000 - $65,000
Please submit the following information via email to Aundrea Tabbs-Smith, HR Talent Associate to humanresources@FriendsCenterforChildren.org. Please call 203-468-1966 with any questions.
Cover Letter and/or Personal Statement
List of three references
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