IRIS is hiring a Operations and Finance Director

[Kelly Hebrank]

  IRIS- Integrated Refugee & Immigrant Services

Job Opening

Operations and Finance Director

March 2015

 

IRIS – Integrated Refugee & Immigrant Services (www.irisct.org), a dynamic nonprofit organization in New Haven CT, has an immediate opening for the full-time position of Operations and Finance Director.  IRIS helps refugees and asylees—people fleeing persecution in their home countries who are invited to the US by the federal government—to start new lives and become self-sufficient, contributing members of their communities. IRIS currently serves clients from countries such as Iraq, Afghanistan, Congo, Eritrea, and Sudan.

 

General Description

The Operations and Finance Director will provide overall management of IRIS’ operations, finances, and human resources.  The goal of this position is to ensure a smooth operation of the day-to-day business of IRIS, making it possible for clients to be served effectively; for staff members to function efficiently; and for IRIS to comply with government requirements. 

In 2015, the Operations and Finance Director will also provide primary oversight of the operational components of IRIS’s move into a new office, and the current process of IRIS becoming an independent 501(c)3 organization. 

The Operations and Finance Director will supervise the Operations Manager and Bookkeeper/Accountant and other staff as appropriate.  The Operations and Finance Director will serve on the Management Team, and will report to the Executive Director. 

 

Essential Duties and Responsibilities include:

 

1)      Financial and Grants Management

• Lead the creation of the annual budget, and create budgets for all new programs and grant proposals.
• Regularly monitor expenses and income to ensure adherence to approved budgets and grant requirements. 
• Review and approve all payment requests.  Sign checks.
• Review and approve biweekly payroll, and allocate time among funding sources.
• Process incoming financial donations and payments by providing the Bookkeeper with information on how to designate the income in Quickbooks.
• Review and approve month-end financial reports prepared by the Bookkeeper.

• Support the Bookkeeper and Operations Manager in preparing for the annual financial audit and preparation of financial statements. 
• Coordinate and write or review financial and programmatic reports for grants and programs.

• Ensure that IRIS is compliant with terms and conditions of all grants and contracts.         

 

2)      Fund Development

• With ED and other development staff, help manage IRIS fundraising, including grant proposals, annual appeals, individual donor cultivation and stewardship, and fundraising events.

 

3)      Organizational Effectiveness and Governance

• Maintain knowledge of all contracts, especially federal refugee programs and grants (Reception & Placement, Preferred Communities, Office of Refugee Resettlement- Refugee Social Services, Refugee School Impact Grant, and Health Promotion).  Disseminate information to relevant staff.
• Complete the process for IRIS to become an independent 501(c)3 organization.
• Work with Executive Director to prepare financial information and other reports for bimonthly meetings of the IRIS Board of Directors

 

4)      Human Resources

• Update Personnel Policies as necessary and disseminate to current staff and new hires.
• Contribute to the improvement of operational systems, processes and organizational policies as necessary, and disseminate to staff.
• Coordinate staff insurance benefits with external insurance company; review and evaluate plan options for renewal. 
• Research and implement new insurance and benefit plans when IRIS becomes an independent organization.
• With Executive Director, develop procedures for annual staff performance evaluations.
• Coordinate staff recruitment, including drafting new position descriptions, posting job announcements, conducting interviews, making selections, and coordinating training of new hires.
• Serve on staff wellness team that promotes staff wellness and self-care.  Arrange staff trainings as necessary.

 

Requirements

The successful candidate will have a minimum of 5 years of experience in a senior administrative position, non-profit experience preferred; experience creating budgets and providing financial management; excellent writing, communication, and organizational skills; and the ability to handle multiple demands and shifting priorities in a fast-paced environment.  Candidate must be fluent in English. Candidate must have a demonstrated commitment to the mission of IRIS and awareness and sensitivity to multicultural issues.  Candidate must be proficient with MS Windows and MS Office, including Word, Excel, and Outlook.  Experience with Quickbooks, GiftWorks, Salesforce, and MS Access or other databases a plus.

 

To apply, send an email to Executive Director Chris George, at [e-mail] by March 23^rd with the following:

• A subject line that says “OPERATIONS AND FINANCE DIRECTOR: [your first and last name]”
• A Cover Letter describing your relevant skills and experience, and why you are interested in this position
• An attached resume