Employment Opportunities: Executive Assistant (posted 9/6/13)

[Lee Cruz]

Title: Executive Assistant

Department: Finance, Investments, Administration & Technology Department

Reports to:  Senior Vice President for Investments and Chief Financial Officer

FLSA Status:  Non-Exempt

POSITION:
The Executive Assistant will be responsible for day-to-day support and management of systems, people and processes of the Finance, Investments, Administration and Technology Department (FIAT).  This position requires strong organization skills, ability to function at a high level of professionalism and deal comfortably and confidently with highly sensitive and time critical information and reports.

The Executive Assistant will be responsible for managing the logistics, projects and traffic of the FIAT.  This is a critical role in assisting with the evolution of this department to a new level of organization.  This role will involve solid execution of strategic plans and delivering consistently high results. This is an internal position and will report to The Foundation’s Senior Vice President for Investments and Chief Financial Officer.

ESSENTIAL FUNCTIONS:

• Schedule and organize complex activities that support the needs of the department and its leadership.
• Manage department projects to assure timely and effective outcomes and products.
• Establishes, develops and maintains files and systems that support the work of the Senior Vice President for Investments and Chief Financial Officer.
• Organizes and prioritizes large volumes of information and calls.
• Drafts written responses or replies to inquiries and other correspondence as needed. Acts as a liaison with other departments and outside agencies, including high-level staff.
• Is capable of working independently and with a team as needed.
• Must be capable of developing charts, graphs, reports, presentations and other materials that are grammatically correct, aesthetically appealing, content rich and informative.
• As appropriate, will function as project manager for any number of upcoming assignments.

QUALIFICATIONS:

• Bachelor’s degree required.
• Demonstrated record of accomplishment with cross-function teams, groups/organizations.
• Minimum five years’ experience in a progressively responsible position supporting an executive level position.
• Demonstrated accomplishment in supporting upper management.
• Demonstrated planning and organizational skills, including independent follow through.
• Demonstrated ability to assess issues, direct information/issues appropriately and professionally and in a manner that provides resolutions.
• Candidates with previous experience in a financial services industry or firm are preferred.

The above statement is not to be considered an exhaustive description of the duties that may be required in the position.

Please submit letter of interest and resume to [e-mail] by September 20, 2013.

The Community Foundation for Greater New Haven is an equal opportunity employer.