Job posting: Events Manager (seasonal)

[Lois Greene]

 

Events Manager

Connecticut Fund for the Environment/

Save the Sound

www.ctenvironment.org

www.savethesound.org

 

Summary

 

Connecticut Fund for the Environment (CFE) is a leading non-profit environmental advocacy organization based in New Haven, Connecticut. CFE’s Save the Sound program has an additional office in Mamaroneck, New York for its Western Long Island Sound program. CFE is a smart, professional organization with a strong track record and we are currently in an exciting period of expansion.

 

We are seeking a dynamic self-starter to fill a seasonal position as Events Manager. This is a [CB1] full-time position, in our downtown New Haven office, reporting to the Director of Individual Giving until a Director of Development is hired, at which time reporting will shift to the new Director of Development.

Successful events are central to building membership numbers, support, and engagement. The Events Manager will work closely with the development, program and communications staff as well as volunteers and members of the CFE Board of Directors to plan, execute and follow up on a broad variety of fundraising/friendraising events. The position is based in the CFE office at 900 Chapel Street, New Haven.

Responsibilities

• Develop and manage event plans, track event budgets and work closely with the communications staff to coordinate the design, production and distribution of invitations and other event materials, including videos, PowerPoints and other key elements;

• Manage the pre-event registration process, ensuring that guest lists are complete and properly entered into the data system;

• Coordinate all event logistics, including delegating staff and volunteers’ assignments[CB2] ;

• Work with communications staff to ensure that events are well publicized on the CFE website, community calendars, in social media and in other media; provide ongoing event-related communication to guests, staff, and board members;

• Track event attendance and information learned about attendees; assure that gift entry and donor acknowledgements occur promptly post-event;

• Track events budget[CB3] , expenditures and revenues;

• Work with the Director of Individual Giving and the Membership Coordinator to tailor follow-up for individual guests;

• Using data collected from events, evaluate effectiveness of events, including success in member recruitment, dollars raised, and cost-effectiveness[CB4] ;

• Maintain an events calendar and provide a monthly summary to staff and Board; and

• When appropriate, identify, cultivate and solicit sponsorships for fundraising events and programs.

 

The organization will provide administrative support, events management software, a database of members and activists, graphic design, printing and mailing, social media, press and electronic communications support. CFE staff will also manage host relationships where appropriate.

 

Please provide a detailed description of your timeline, strategy, and milestones[CB5]  to Valerie at [e-mail] by Sunday, May 7, 2016. Tell us about other events you’ve hosted and your performance to event goals. Please also identify what additional resources you require to execute a successful Run of Show for each event.

The successful candidate should have experience staging events of all sizes for nonprofit organizations; be detail-oriented, creative, and a skilled communicator; and possess a well-practiced understanding of etiquette. Please contact Heidi Green ([e-mail]) if you have questions.

Background

Founded in 1978, Connecticut Fund for the Environment merged in 2004 with Save the Sound, a respected voice for the protection of Long Island Sound’s shoreline, marine habitat and water quality since 1972. Linking CFE’s legal, scientific and policy expertise with Save the Sound’s proven stewardship, restoration, and community outreach capability has created one of the region’s leading environmental organizations. Our mission is to protect and improve the land, air and water of Connecticut and Long Island Sound. Our staff of 26 works with thousands of partners and stakeholders, including elected officials and community leaders, individual citizen activists (13,000), volunteers (2,500), and members (5,300). Save the Sound operates as a distinct program within CFE.

 

CFE is an equal opportunity employer and does not discriminate on any basis when considering applicants. Compensation is commensurate with education and experience.

 

To Apply

Please submit a cover letter and resume describing your interest and qualifications for this position and your expected compensation range by COB May 7. [CB6] 

 

Event	Type & Audience	Venue	Date	Notes
Open House	Stewardship Members & Partners 45 – 100	900 Chapel St. New Haven	June 22	Staff will lead and manage this event. The successful candidate [CB7] is welcome to attend to gain a better understanding of the organization, its board, members and community.
Women’s Comedy Night	Fundraiser Members, Prospective Members & Activists +/-300	A club in the Rye area	TBD	A volunteer is in place and will recruit talent, coordinate the program, line up the venue, and help with press. The Successful candidate will coordinate all other logistics, including identifying sponsors, creating sponsorship packages and managing an auction.
Art Show Reception	Friendraiser Members, Prospective Members &  Activists 45 - 100	Community Center Port Jefferson	July 1	Staff will act as liaison to the town and with the artists, the successful candidate will manage, food, drink, outreach, program and clean up.
Cruise	Major donors 35	Shipboard from Old Saybrook circumnavigating Plum Island	August	Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials. Event must more than cover its own costs.
Announcement Party	Major donors	Westport	Summer 2016	Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: lining up speakers, creating and mailing invitations, program run of show, handouts, display materials.
House Party	Major donors 20 – 45	Black Point	Summer 2016	Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials.
House Party	Major donors 20 - 45	Fenwick	Summer 2016	Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials.
House Party	Major donors 20-45	Rye	Summer 2016	Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials.
House Party	Major donors 20-45	Port Washington	Summer 2016	Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials.
House Party w/ Yachtsman of the Year	Major donors 20-45	Long Island	First week in August	Staff will act as liaison with speaker. The successful candidate will coordinate event logistics including: location, creating and mailing invitations, program, handouts, display materials.
Soundview Brew Launch	Prospective Members or Activists +/- 500	Lenny’s on the Beach	June 2016	The successful candidate will coordinate outreach and staffing for event.
Bass- A-Palooza	Bass Fishermen 50 – 75	Darien	June 4	The successful candidate will support outreach and staffing for event.
Trinity College Rowing	Rowers and their families and friends +/-200	Riverfront Recapture	October	The Trinity Crew teams will do the majority of the work to implement.
Sunken Meadow Planting Kick-off	Prospective Members or Activists 50 - 75	Sunken Meadow State Park	June to correspond with the planting	The successful candidate will coordinate the event in collaboration with Green Projects staff.

 

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