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Job posting: Events Manager (seasonal)

 

Events Manager

Connecticut Fund for the Environment/

Save the Sound

www.ctenvironment.org

www.savethesound.org

 

Summary

 

Connecticut Fund for the Environment (CFE) is a leading non-profit environmental advocacy organization based in New Haven, Connecticut. CFE’s Save the Sound program has an additional office in Mamaroneck, New York for its Western Long Island Sound program. CFE is a smart, professional organization with a strong track record and we are currently in an exciting period of expansion.

 

We are seeking a dynamic self-starter to fill a seasonal position as Events Manager. This is a [CB1] full-time position, in our downtown New Haven office, reporting to the Director of Individual Giving until a Director of Development is hired, at which time reporting will shift to the new Director of Development.

Successful events are central to building membership numbers, support, and engagement. The Events Manager will work closely with the development, program and communications staff as well as volunteers and members of the CFE Board of Directors to plan, execute and follow up on a broad variety of fundraising/friendraising events. The position is based in the CFE office at 900 Chapel Street, New Haven.

Responsibilities

  • Develop and manage event plans, track event budgets and work closely with the communications staff to coordinate the design, production and distribution of invitations and other event materials, including videos, PowerPoints and other key elements;
  • Manage the pre-event registration process, ensuring that guest lists are complete and properly entered into the data system;
  • Coordinate all event logistics, including delegating staff and volunteers’ assignments[CB2] ;
  • Work with communications staff to ensure that events are well publicized on the CFE website, community calendars, in social media and in other media; provide ongoing event-related communication to guests, staff, and board members;
  • Track event attendance and information learned about attendees; assure that gift entry and donor acknowledgements occur promptly post-event;
  • Track events budget[CB3] , expenditures and revenues;
  • Work with the Director of Individual Giving and the Membership Coordinator to tailor follow-up for individual guests;
  • Using data collected from events, evaluate effectiveness of events, including success in member recruitment, dollars raised, and cost-effectiveness[CB4] ;
  • Maintain an events calendar and provide a monthly summary to staff and Board; and
  • When appropriate, identify, cultivate and solicit sponsorships for fundraising events and programs.

 

The organization will provide administrative support, events management software, a database of members and activists, graphic design, printing and mailing, social media, press and electronic communications support. CFE staff will also manage host relationships where appropriate.

 

Please provide a detailed description of your timeline, strategy, and milestones[CB5]  to Valerie at vwormely-radford@ctenvironment.org by Sunday, May 7, 2016. Tell us about other events you’ve hosted and your performance to event goals. Please also identify what additional resources you require to execute a successful Run of Show for each event.

The successful candidate should have experience staging events of all sizes for nonprofit organizations; be detail-oriented, creative, and a skilled communicator; and possess a well-practiced understanding of etiquette. Please contact Heidi Green (hgreen@ctenvironment.org) if you have questions.

Background

Founded in 1978, Connecticut Fund for the Environment merged in 2004 with Save the Sound, a respected voice for the protection of Long Island Sound’s shoreline, marine habitat and water quality since 1972. Linking CFE’s legal, scientific and policy expertise with Save the Sound’s proven stewardship, restoration, and community outreach capability has created one of the region’s leading environmental organizations. Our mission is to protect and improve the land, air and water of Connecticut and Long Island Sound. Our staff of 26 works with thousands of partners and stakeholders, including elected officials and community leaders, individual citizen activists (13,000), volunteers (2,500), and members (5,300). Save the Sound operates as a distinct program within CFE.

 

CFE is an equal opportunity employer and does not discriminate on any basis when considering applicants. Compensation is commensurate with education and experience.

 

To Apply

Please submit a cover letter and resume describing your interest and qualifications for this position and your expected compensation range by COB May 7. [CB6] 

 

Event

Type & Audience

Venue

Date

Notes

Open House

Stewardship Members & Partners


45 – 100

900 Chapel St. New Haven

June 22 

Staff will lead and manage this event. The successful candidate [CB7] is welcome to attend to gain a better understanding of the organization, its board, members and community.

Women’s Comedy Night

Fundraiser


Members, Prospective Members & Activists


+/-300

A club in the Rye area

TBD

A volunteer is in place and will recruit talent, coordinate the program, line up the venue, and help with press. The Successful candidate will coordinate all other logistics, including identifying sponsors, creating sponsorship packages and managing an auction.

Art Show Reception

Friendraiser


Members, Prospective Members &


 Activists


45 - 100

Community Center Port Jefferson

July 1

Staff will act as liaison to the town and with the artists, the successful candidate will manage, food, drink, outreach, program and clean up.

Cruise

Major donors


35

Shipboard from Old Saybrook circumnavigating Plum Island

August

Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials.


Event must more than cover its own costs.

Announcement Party 

Major donors


 

Westport

Summer 2016

Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: lining up speakers, creating and mailing invitations, program run of show, handouts, display materials. 

House Party

Major donors


20 – 45

Black Point

Summer 2016

Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials. 

House Party

Major donors


20 - 45

Fenwick

Summer 2016

Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials. 

House Party

Major donors


20-45

Rye

Summer 2016

Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials. 

House Party

Major donors


20-45

Port Washington

Summer 2016

Staff will act as liaison with hosts. The successful candidate will coordinate event logistics including: creating and mailing invitations, program, handouts, display materials. 

House Party w/ Yachtsman of the Year

Major donors


20-45

Long Island

First week in August

Staff will act as liaison with speaker. The successful candidate will coordinate event logistics including: location, creating and mailing invitations, program, handouts, display materials. 

Soundview Brew Launch

Prospective Members or Activists


+/- 500

Lenny’s on the Beach

June 2016

The successful candidate will coordinate outreach and staffing for event.

Bass- A-Palooza 

Bass Fishermen


50 – 75

Darien

June 4

The successful candidate will support outreach and staffing for event.

Trinity College Rowing

Rowers and their families and friends


+/-200

Riverfront Recapture

October

The Trinity Crew teams will do the majority of the work to implement.

Sunken Meadow Planting Kick-off

Prospective Members or Activists


50 - 75

Sunken Meadow State Park

June to correspond with the planting

The successful candidate will coordinate the event in collaboration with Green Projects staff.

 


 


  

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