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The Executive Assistant performs confidential functions for and reports to both the Save the Sound Executive Director and the Director of Individual Giving. This is an administrative position that supports major donor fundraising activities. This position plays an integral role in assuring efficient, high caliber customer service as a basic standard of the Connecticut Fund for the Environment and our Save the Sound Program. Through the effective execution of job responsibilities, this position assures a positive and inspiring reflection of the organization.
Example of Duties:
Provide executive support for the Save the Sound Executive Director and the Director of Individual Giving, including but not limited to preparing communications, organizing, scheduling and helping to prepare for meetings and presentations, coordinating internal organizational communications, supplies, travel arrangements, and generally supporting the Executive Director in their duties.
Copy edit and produce solicitation mailings, thank you notes, and donor correspondence.
Prepare materials, including case statements and donor leave-behinds.
Maintain accurate and confidential donor records -- accurately enter new records, including names, addresses, phone numbers, emails, relationships, areas of interest, mailing preferences, gifts, philanthropic capacity, and update and change accordingly. Coordinate with communications data managers to share information across the organization.
Document the CRM system and its processes and proactively communicate changes in procedures and use of data. Train existing and new staff, interns and volunteers in use of data and data entry procedures.
Conduct prospect research.
Utmost confidentiality is required.
Should be strongly motivated by the organization’s mission, values and vision. Mature interpersonal and communication style; ability to interact well with a diverse range of people.
Self-confidence, positive outlook, energy and diplomacy, openness to learning new skills, flexibility in the face of changing priorities, pleasant and well-mannered.
Ability to work under the pressure of tight deadlines, able to take lead with minimal supervision.
Excellent follow-through; close attention to detail. Strong writing and editing skills.
Superior organizational and time management skills. Ability to complete assignments independently, professionally, and in a timely manner. Ability to make decisions about how to manage and organize own workload, which may include multiple tasks and projects
Excellent project planning and management skills and ability to obtain supports creatively.
Strong critical thinking, problem solving, troubleshooting and decision-making capabilities.
Demonstrated ability to identify procedural problems or inefficiencies and to recommend and implement improvements. High proficiency with Outlook, Word and Excel. Database proficiency is critical.
Background and Program
Founded in 1978, Connecticut Fund for the Environment merged in 2004 with Save the Sound, a respected voice for the protection of Long Island Sound’s shoreline, marine habitat and water quality since 1972. Linking CFE’s legal, scientific and policy expertise with Save the Sound’s proven stewardship, restoration, and community outreach capability has created one of the region’s leading environmental organizations. Our mission is to protect and improve the land, air and water of Connecticut and Long Island Sound. We work with thousands of partners and stakeholders, including elected officials and community leaders, individual citizen activists (more than 13,000), volunteers (2,500), and members (5,500). Save the Sound operates as a distinct program within CFE.
Please send: cover letter, resume, two samples of business writing, salary requirements, and professional references to: Valerie Wormley-Radford firstname.lastname@example.org.
The position will remain open until filled.
CFE provides equal employment opportunity without regard to race, color, religious creed, national origin, sex, age, marital status, pregnancy, sexual orientation, physical or mental disability, veteran status, political affiliation, ancestry, gender identity, or any status protected by law.